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Maintaining personal files

Need support in maintaining your personnel files? Our accounting firm is a partner you can rely on. We’ll provide comprehensive employee documentation management, ensuring compliance with regulations and the highest standards of data security. With our help, you can focus on growing your business, while we handle the paperwork that takes up your time and energy. Trust the professionals and be assured that your personnel files are maintained precisely and in compliance with legal requirements. Contact us now – your convenience and peace of mind are our priority!

+48 606 432 322
biuro@wiol.com.pl
Al. T.Kościuszki 23/25, 90-418 Lodz

My name is Grzegorz Gortych, and I proudly lead a team of experts at Wiol Accounting, a firm specializing in comprehensive HR and payroll services. Our mission is to support companies in maintaining personnel files and administering employee documentation to ensure stability, regulatory compliance, and complete security of HR processes.

My extensive experience, gained through postgraduate studies at prestigious universities such as the University of Lodz, the University of Mercantile Studies in Lodz, and the Warsaw School of Economics, allows me to offer top-quality services. I specialize in balance sheet law, commercial accounting, and advanced HR and payroll processes. I regularly attend specialized training courses in labor law, taxes, and financial reporting to ensure I provide clients with solutions that comply with the latest regulations.

At Wiol, we prioritize a personalized approach to each company. Our personnel management services include comprehensive support, from drafting employment contracts to updating personnel data and filing social security (ZUS) reports. Our punctuality and precision mean you can fully focus on growing your business, confident that your HR matters are in the hands of professionals.

Please contact us – together we will ensure complete administrative security and comfort for your company and employees. Choose Wiol and gain a partner who understands the needs of modern business.

Grzegorz Gortych

Most often asked questions

Check the answers to key questions related to this part of the offer

What are the basic responsibilities related to maintaining personnel files?

Maintaining personnel files includes completing, storing and updating employee documentation, including employment contracts, medical certificates, contract annexes and documents confirming the course of employment, in accordance with labor law.

Who is obliged to maintain employee personal files?

Every employer employing employees under an employment contract is obliged to maintain and store personal files in accordance with applicable law.

How long should personnel files be kept?

Employee documentation should be retained for a period of 10 years after the termination of employment. In the case of older documentation, different provisions arising from previous regulations may apply.

Do personal files have to be kept in electronic form?

The regulations allow personnel files to be maintained in both paper and electronic formats. The employer chooses the format, provided it complies with legal requirements.

What should be included in an employee’s personal file?

Personnel files consist of three parts: documentation related to the establishment of an employment relationship, documents relating to the course of employment, and documents related to the termination of an employment contract.

Can an accounting office maintain personnel files on behalf of the company?

Yes, an accounting office can take over the responsibilities related to maintaining personnel files, ensuring compliance with legal regulations and professional management of employee documentation.

What are the consequences of improperly maintaining personal files?

Irregularities in maintaining personnel files may result in financial penalties for the employer, inspections by the National Labor Inspectorate and legal problems in the event of disputes with employees.

What are the benefits of entrusting personal file management to professionals?

Working with a professional accounting office minimizes the risk of errors, saves time, and ensures full compliance with applicable regulations, which translates into comfort and safety for the employer.

Are changes in regulations regarding personal files taken into account on an ongoing basis?

Professional accounting offices regularly monitor changes in labor law regulations and adapt employee documentation to current requirements, eliminating the risk of irregularities.

Does keeping personal files also cover issues related to Social Insurance Institution (ZUS)?

Yes, maintaining personal files usually also involves preparing documentation related to ZUS settlements, such as insurance declarations or employee registrations and deregistrations.